Finley Shirts Opening

Finley Shirts Administrative Job Description as of 1/18/16

Cover letter and resume may be sent to marty@thefinleyshirt.com

�        Full time administrative professional needed for a small, fast-paced clothing company near downtown Dallas.  This position requires a reliable, self-motivated, extremely organized and honest individual who has a strong attention to detail and a strong work ethic.

�        Requirements include: a strong attendance, a great attitude, an enthusiastic phone voice, internal motivation to keep our customers happy

Duties would include, but not be limited to:

1.      Office management

�  9:00 � 5:00 or 5:30 � answer phone and door

�  Sign for packages, sort mail, check mailbox daily, check phone messages periodically during the day

�  Manage inventory and order office and shipping supplies (paper, toner, shipping supplies, boxes, hangers, bags, tape, UPS and FedEx Supplies)

�  Monitor upkeep of office; lights, air conditioning, heat, security system, etc; contact appropriate vendor when needed;

�  Make out payroll time sheet based on time cards provided by hourly employees; Check the time clock periodically for accuracy and change it for Daylight Savings Time twice a year;

�  Manage gift certificates for all non-profits;

�  Be responsible for sending samples to non-profit events when needed;

�  Phone maintenance � replace batteries, phones, etc. when needed

�  Change outgoing message on days on inclement weather

�  Manage employees days off � paid and unpaid � keep a log and update as needed; receive day off request forms and put on master calendar;

�  Keep employees birthdays on a calendar and bring a cake in on those days. There will be funds provided for this.

2.      Customer service

�  Process orders � enter, fax to reps, file

�  Receive all orders after each market; verify receipt of orders and confirm;

�  Take phone reorders

�  Drop pick tickets

�  RMA�s and exchanges

�  EDI labels: order, receive, proof, and distribute (both in house and order)

�  Monitor and update spreadsheet for Fabric analysis

�  Monitor and update ATS on style that have been cut

�  Return Report monthly based on RAs issued and received

�  Send photographs (high resolution when needed) and line sheets to stores as requested for websites, sales, and general information;

3.      Sales

�        Make labels for hangtags, Style # and Name; tag the samples;

�        Ship samples to sales reps with an inventory; be the point person for these inventories; communicate with sales reps on returning samples and receive them against the inventory;

�        Notify sales reps when styles are sold out, outed, etc. by email and monitor responses;

�        Work with sample sales people to co-ordinate all in house and out of house sample sales; pull samples for the sales, monitor pick up and drop off dates, monitor inventory, receive payment for sales;

�        Keep sales figures for each market by region;

�        All preparation for trunk shows including but not limited to coordinating show dates, getting signed form from account, arranging any mailers in a timely manner, pulling samples and stock for show, preparing pick tickets, receive goods back, inventory, invoice;

�        Commission Statements each month; Sales reports emailed to each rep on the 15^th of each month;

4.      Markets

�        Create order forms for markets

�        Assist with planning / execution

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